Qualifications:

• Hold a Bachelor’s Degree or equivalent, with experience in coordination.
• Possess a minimum of 10 to 12 years of relevant experience, preferably in a reputable Oil & Gas or Petrochemical industry, showcasing extensive expertise in Coordination, Operation Services, Administrative, and Civil Support functions.
• Proficient in MS Office, with a working knowledge of EDMS, SAP, etc.

Tasks, Duties and Responsibilities:

• Provide technical and coordination support for documentation, contracts administration, and civil maintenance activities within the assigned department.
• Support day-to-day operations and coordination of office procedures, ensuring organizational effectiveness and efficiency.
• Coordinate memos, letters, circulars, and address manpower-related issues as requested.
• Organize and coordinate meetings, including conformances, visual aids, and refreshments; may attend meetings to take minutes.
• File correspondence and records related to division activities, maintaining and updating files, and managing office supplies.
• Conduct random checks to ensure contractor performance aligns with agreements.
• Liaise with other departments to address requests related to the department and follow up on completion.
• Develop constructive working relationships, maintain effective communication within the organization, and collaborate with IT for document management enhancements.
• Identify opportunities for cost efficiency, performance improvement, and propose innovative technology solutions.
• Implement department audit practices, ensuring compliance with company procedures.
• Clearly address client business requirements, define a scope of work for contracts, and establish clear KPIs before operations commence.
• Arrange third-party site visits, including the Letter of Assistance, in coordination with bidders and end-users.
• Collaborate with various disciplines to inspect and evaluate civil facilities, identifying improvements against best practices.
• Check attendance and overtime applications for LTSA service contract employees before processing.
• Coordinate manpower assistance required for specific activities with other disciplines.
• Contribute to the development, implementation, and regular review of civil maintenance policies, procedures, and systems to ensure consistent application of best practices and improve plan performance.
• Comply with relevant HSE policies, procedures, controls, applicable legislation, and sustainability guidelines following international standards, best practices, and COMPANY Code of Practices.