Senior Technical Administrative Coordinator

Senior Technical Administrative Coordinator

Posted 1 month ago

Qualifications:

  • Hold a bachelor’s degree or its equivalent, coupled with Executive Level Experience
  • Accumulate a minimum of 12 years of pertinent experience, ideally within a distinguished Oil & Gas or Petrochemical sector, showcasing extensive proficiency in High-Level Coordination, Technical Support, and Operations Administrative Functions
  • Demonstrate expertise in Computer Applications, including MS Office, SAP, EDMS, BI, e-Correspondence/Share Point (ECM)/Dashboards

Tasks, Duties and Responsibilities:

  • Organize comprehensive technical and administrative support for the assigned division, covering data gathering, documentation, personnel attendance monitoring, periodic reporting, and internal/external coordination.
  • Assist the Vice President Plant Operations in various tasks, including preparing memos, letters, instructions, circulars, and handling meeting minutes, weekly/monthly meetings, and manpower-related issues.
  • Plan and coordinate activities within the assigned area to achieve functional objectives.
  • Provide technical coordinators with relevant skills training to enhance job proficiency and achieve departmental objectives.
  • Act as the main focal point between divisions, COMPANY Group Companies, and coordinate meetings and site visits.
  • Drive employee engagement improvement initiatives and coordination to achieve the highest divisional score.
  • Support the Operations Incident Management Team (IMT) Duty Coverage as required.
  • Verify and consolidate submittals, prepare weekly/monthly reports, and issue work progress for senior management.
  • Maintain confidentiality while facilitating the flow of essential information to the right individuals and managing confidential files for management.
  • Serve as a focal point for site operations division related to the ECM SharePoint online platform.
  • Create, update, and maintain an Electronic Document Management Structure for various documents in collaboration with the IT Division.
  • Collaborate with People Performance & Rewards Management to align job descriptions with the approved Operations Division Organization Chart.
  • Control the site operations central filing system, including strictly confidential matters and project records according to Document Retention Procedures.
  • Participate in workforce studies related to organizational restructuring for alignment with the Organization Chart.
  • Develop cooperative working relationships and maintain effective communication within the organization and across various departments.
  • Collaborate with administrative support teams for Extended Leadership Team, CEO Office, SVP’s/VP’s Office, and other COMPANY divisions/departments.
  • Coordinate with Human Capital on job titling, job family, job category, leave duty/resumption, attendance/rest, and training program issues for site operations employees.
  • Coordinate with departments and HT for EPEs progress and plan the integration of the division.
  • Monitor personnel attendance issues and ensure proper recording and coordination with concerned parties for necessary actions.
  • Participate in achieving approved Performance Objectives and implement company policies, processes, systems, standards, and procedures within the assigned department.
  • Comply with applicable Human Capital policies and relevant HSE policies, procedures, controls, legislation, and sustainability guidelines in line with international standards and COMPANY Code of Practices.

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