Senior Technical Administrative Coordinator

Qualifications:

• Hold a bachelor’s degree or its equivalent, coupled with Executive Level Experience
• Accumulate a minimum of 12 years of pertinent experience, ideally within a distinguished Oil & Gas or Petrochemical sector, showcasing extensive proficiency in High-Level Coordination, Technical Support, and Operations Administrative Functions
• Demonstrate expertise in Computer Applications, including MS Office, SAP, EDMS, BI, e-Correspondence/Share Point (ECM)/Dashboards

Tasks, Duties and Responsibilities:

• Organize comprehensive technical and administrative support for the assigned division, covering data gathering, documentation, personnel attendance monitoring, periodic reporting, and internal/external coordination.
• Assist the Vice President Plant Operations in various tasks, including preparing memos, letters, instructions, circulars, and handling meeting minutes, weekly/monthly meetings, and manpower-related issues.
• Plan and coordinate activities within the assigned area to achieve functional objectives.
• Provide technical coordinators with relevant skills training to enhance job proficiency and achieve departmental objectives.
• Act as the main focal point between divisions, COMPANY Group Companies, and coordinate meetings and site visits.
• Drive employee engagement improvement initiatives and coordination to achieve the highest divisional score.
• Support the Operations Incident Management Team (IMT) Duty Coverage as required.
• Verify and consolidate submittals, prepare weekly/monthly reports, and issue work progress for senior management.
• Maintain confidentiality while facilitating the flow of essential information to the right individuals and managing confidential files for management.
• Serve as a focal point for site operations division related to the ECM SharePoint online platform.
• Create, update, and maintain an Electronic Document Management Structure for various documents in collaboration with the IT Division.
• Collaborate with People Performance & Rewards Management to align job descriptions with the approved Operations Division Organization Chart.
• Control the site operations central filing system, including strictly confidential matters and project records according to Document Retention Procedures.
• Participate in workforce studies related to organizational restructuring for alignment with the Organization Chart.
• Develop cooperative working relationships and maintain effective communication within the organization and across various departments.
• Collaborate with administrative support teams for Extended Leadership Team, CEO Office, SVP’s/VP’s Office, and other COMPANY divisions/departments.
• Coordinate with Human Capital on job titling, job family, job category, leave duty/resumption, attendance/rest, and training program issues for site operations employees.
• Coordinate with departments and HT for EPEs progress and plan the integration of the division.
• Monitor personnel attendance issues and ensure proper recording and coordination with concerned parties for necessary actions.
• Participate in achieving approved Performance Objectives and implement company policies, processes, systems, standards, and procedures within the assigned department.
• Comply with applicable Human Capital policies and relevant HSE policies, procedures, controls, legislation, and sustainability guidelines in line with international standards and COMPANY Code of Practices.